OH&S: Part 5 Safety Documentation & Reporting

Natasha Birsa

OH&S: P5.1

OH&S Committee
  • SNRC Inc. is considered a ‘Large Operation’ (WCB OH&S Reg. Sec. 3.1) and maintains a formal OH&S Program.
  • SNRC has an integrated system of procedures and policies aimed at maintaining and improving the health and safety of its workforce.
  • The OH&S committee consists of worker and employer representatives from across the company and meets once a month.
  • SNRC’s OH&S program is designed to work in conjunction with our client’s programs. This means that all Strategic employees must always follow the highest standard of safety.


OH&S: P5.2

Staff & Safety Meetings
  • Meetings are held monthly at each operation to discuss health and safety issues and provide a means for finding solutions to these problems.
  • All meetings are documented for items requiring further attention and available for staff review.
  • Topics include: increasing general safety awareness, industry related hazard alerts, periodic reviews and assessments for safety compliance, pre-work assessments, PPE audits, close call reporting, incident inspection results, etc.
  • Tailgate meetings are to be held and documented by field crews to discuss site specific safety concerns.


OH&S: P5.3

Hazard / Risk Assessments & Hazard Reporting

Hazard and Risk Recognition Process:

  • What am I about to do?
  • What do I need to do this job and how will I do it?
  • How could I get injured?
  • What could happen?
  • What am I going to do to prevent injury?

Ask Yourself:


  • Workplace hazard assessments are conducted periodically or prior to commencement of a new project. – Strategic ERP Details & Pre-Work Hazard Assessment Forms4.
  • All employees, clients, consultants, or other site visitors must be briefed of site hazards and signed off prior to work commencement.
  • Hazards and close-calls must be communicated to all crew members at tailgate sessions and monthly safety meetings.
  • Persistent hazards must be identified and communicated to secondary phases.
    • Licensees, fallers, road builders, contract managers, etc.


OH&S: P5.4

Safety Inspections & Audits
  • Safety inspections are to identify risks to the health and safety of all employees and communicate those risks to mitigate and fix hazardous situations.
  • Inspections and audits of employees and workplace premises will be conducted monthly5.
  • Equipment will be inspected prior to use and monthly, during regular use. Inspections are documented using the Inspection Tracker Spreadsheet6.
    • ATV’s, trailers, boats, and chainsaws


OH&S: P5.5

Incident Investigation & Reporting
  • Employees are encouraged and REQUIRED to report all incidents, close-calls, and specific observations of unsafe conditions relevant to our work. Doing so promotes the health and safety of other workers.
  • Incidents and close-calls require prompt investigation to determine root causes and formulate a way to ensure that it does not reoccur7.
  • Serious, or potentially serious, incidents will be forwarded to WorkSafeBC’s Prevention Division by the SNRC health & safety manager and/or human resources manager.
  • Extremely serious and/or fatal injuries will be reported to the RCMP and WorkSafeBC.
  • Any incident with the potential to reoccur will be written-up as a safety alert and circulated through SNRC offices and any other office of interest.
    • Increase hazard awareness to avoid incident reoccurrence.

WorkSafeBC requires in accordance with Bill 9; an employer must immediately notify the Board of the occurrence of any incident of:

  • Serious injury or death
  • fire/explosion with potential for serious injury
  • major structural failure or collapse
  • major release of a hazardous substance
  • blasting incident causing personal injury
  • explosives incidents
  • diving accident
  • accidents that require medical treatment to a worker
  • near misses

WorkSafeBC investigation & reporting regulations can be found in OH&S manual.

OH&S: P5.6

Worker Certification & Tracking
  • Submission of applicable certifications is a requirement
  • Records of employee certification will be kept as required
  • A record of employee certification will be kept.
  • Various safety related training sessions and certificates will be tracked and kept on file in SNRC’s document control software.
    • First aid
    • Drivers’ abstracts
    • Helicopter training
    • S-100
    • Chainsaw
    • Vessel Operation
    • Egress
    • Etc.


OH&S: P5.7

Vehicle & Equipment Maintenance Program
  • Maintenance records of all equipment are kept on file and available to the office administrator.
    • All maintenance (except routine maintenance) will be completed by certified mechanics.
  • Employees are required to follow SNRC’s Vehicle Use & Maintenance Policy which includes;
    • Complete vehicle walk arounds daily
    • Complete vehicle inspection forms monthly

Remember, there is a giant logo on the side of the truck that is telling the world that you are representing our company!


OH&S: P5.8

Document Control, Statistics & Reporting
  • SNRC employs the use of a Safety Management System to track incidents and provide a metric of our performance
    • This includes: incidents, exposure hours, statistics, employee training, etc.
  • Records* maintained and annually reviewed:
    • Statistics (MIR)
  • First aid records
  • Completed inspection lists
  • Vehicle maintenance records
  • Incident investigations
  • WCB inspection reports

*All records are kept digitally


OH&S: P5.9

Injury Management
  • Modified Work & Return to Work
    • Strategic will work will all employees that report non normal aches and pains. This includes early diagnosis and treatment.
    • Strategic will endeavor to provide modified work for those employees recovering from a work related injury.
    • A reasonable return to work schedule must be designed in conjunction with the employee’s doctor and management must be able to participate in the design of the return to work program.
    • It is CRITICAL that the SNRC Return-to-Work Medical Practitioner’s Form9 is completed by the qualified medical practitioner on the employee’s very first medical visit.
  • Injuries sustained outside of the workplace are not covered under this arrangement and may be placed on unpaid leave if they are unable to work in a normal capacity. The respective business line manager and coordination by SNRC’s human resources manager, guide the worker injury management program.