Check-In & Check-Out Procedures
The following outlined procedures are designed to work in conjunction with client-developed ‘Check-In Procedures’. Check with your project manager on each new job to ensure that you are familiar with the appropriate client procedures.
General Check-In / Check-out Procedures
- It is mandatory for employees to sign themselves in and out using the digital sign out board.
- Return date & time
- Vehicle number
- Proper attachment of the associated ERP
Camp Check-In / Check-Out Procedures
- Crews working in camp locations or those who regularly marshal at clients’ worksites may make alternate daily check-In arrangements. In this instance, it is up to the crew leaders to ensure the client is away that they, the client, are the ‘designated checker’ and responsible for enacting search and rescue/ERP procedures if necessary.
- Crews are still responsible to sign out on the board and check-in on their recorded return date.
Prime Contractor Check-In Procedures
- SNRC crews working in areas where a prime contractor (PC) has been designated are to check-in daily with the prime contractor’s representative.
- The SNRC crew is to inform the PC’s representative of the SNRC crew’s ERP and intended work plan for the day.
Marine Transport Check-In Procedures
- When marine transportation is required for travel to and/or from a work site, a radio check-in with the applicable SNRC office:
- When the marine vessel leaves each docking location
- Upon arrival at each docking location
- If the ETA changes
- If a route change is required
Working in Teams
- Employees typically work in crews of 2 or more and may split up during the day. Proper arrangements must be made if the crews are to split up and work individually.
- Discuss work plans
- Arrange a muster point
- Maintain radio contact at least every hour
- If radio contact is lost, return to the designated meeting place
- If you cannot make radio contact after 30 minutes, go and search for them if conditions allow you to do so safely. After a reasonable amount of time searching, contact your supervisor and advise them of the situation.
- If you attempt to leave the woods and get help, ensure that you can find your way back to the search area by reviewing your map and flagging your route.
- The employee must prepare a map and detailed work plan and schedule an hourly check-in procedure with either;
- A fellow employee
- The SNRC office
- The client’s office
- A specific designate of either SNRC or the client (i.e. camp watchman)
- The office/designate will attempt radio contact every 5 minutes for 30 minutes before initiating search and rescue for a failed check-in.
If you become lost in the field:
- Don’t be afraid to admit that you are lost.
- Protect yourself from immediate danger, treat any injuries, and remain calm.
- Stay within 200 meters of your location, granted that you are out of immediate danger. Watch for rock fall or avalanche zones. Start a fire to improve comfort and assist the search party.
- Maintain radio contact, answer verbal calls, and walk to smoky fires or to sounds such as prolonged honking of car horns.
Search & Rescue Procedures
- The project/business line manager is responsible for initiating and coordinating a search.
- They will stay in the office to coordinate communication and must contact the relevant managers to provide the details of the search.
- Health & safety manager
- The client
- Local RCMP
- Local and/or government search & rescue
- A search party will be established from the crew and issued maps and radios to assist in the search.
- In the event that the search uncovers an emergency and necessitates a rescue, the coordinator will implement the ERP.
Implementing the ERP
- Implementing the ERP involves having the project/business line manager (or designate) act as the emergency coordinator.
- They are responsible for coordinating the necessary resources and communications to the appropriate location in order to facilitate the rescue.