6.4 Check-In & Check-Out Procedures – copy

Natasha Birsa

Check-In & Check-Out Procedures


The following outlined procedures are designed to work in conjunction with client-developed ‘Check-In Procedures’. Check with your project manager on each new job to ensure that you are familiar with the appropriate client procedures.


General Check-In / Check-out Procedures
  • It is mandatory for employees to sign themselves in and out using the digital sign out board.
    • Name
    • Return date & time
    • Vehicle number
    • Project
    • Phase
    • Proper attachment of the associated ERP


Camp Check-In / Check-Out Procedures
  • Crews working in camp locations or those who regularly marshal at clients’ worksites may make alternate daily check-In arrangements. In this instance, it is up to the crew leaders to ensure the client is away that they, the client, are the ‘designated checker’ and responsible for enacting search and rescue/ERP procedures if necessary.
  • Crews are still responsible to sign out on the board and check-in on their recorded return date.


Prime Contractor Check-In Procedures
  • SNRC crews working in areas where a prime contractor (PC) has been designated are to check-in daily with the prime contractor’s representative.
  • The SNRC crew is to inform the PC’s representative of the SNRC crew’s ERP and intended work plan for the day.


Marine Transport Check-In Procedures

SNRC Vessels

  • When marine transportation is required for travel to and/or from a work site, a radio check-in with the applicable SNRC office:
    • When the marine vessel leaves each docking location
    • Upon arrival at each docking location
    • If the ETA changes
    • If a route change is required


Working in Teams
  • Employees typically work in crews of 2 or more and may split up during the day. Proper arrangements must be made if the crews are to split up and work individually.
    • Discuss work plans
    • Arrange a muster point
    • Maintain radio contact at least every hour
    • If radio contact is lost, return to the designated meeting place
  • If you cannot make radio contact after 30 minutes, go and search for them if conditions allow you to do so safely. After a reasonable amount of time searching, contact your supervisor and advise them of the situation.
  • If you attempt to leave the woods and get help, ensure that you can find your way back to the search area by reviewing your map and flagging your route.


Working Alone
  • The employee must prepare a map and detailed work plan and schedule an hourly check-in procedure with either;
    • A fellow employee
    • The SNRC office
    • The client’s office
    • A specific designate of either SNRC or the client (i.e. camp watchman)
  • The office/designate will attempt radio contact every 5 minutes for 30 minutes before initiating search and rescue for a failed check-in.


If you become lost in the field:
  • Don’t be afraid to admit that you are lost.
  • Protect yourself from immediate danger, treat any injuries, and remain calm.
  • Stay within 200 meters of your location, granted that you are out of immediate danger. Watch for rock fall or avalanche zones. Start a fire to improve comfort and assist the search party.
    • Maintain radio contact, answer verbal calls, and walk to smoky fires or to sounds such as prolonged honking of car horns.


Search & Rescue Procedures
  • The project/business line manager is responsible for initiating and coordinating a search.
  • They will stay in the office to coordinate communication and must contact the relevant managers to provide the details of the search.
    • Health & safety manager
    • The client
    • Local RCMP
    • Local and/or government search & rescue
  • A search party will be established from the crew and issued maps and radios to assist in the search.
  • In the event that the search uncovers an emergency and necessitates a rescue, the coordinator will implement the ERP.


Implementing the ERP
  • Implementing the ERP involves having the project/business line manager (or designate) act as the emergency coordinator.
  • They are responsible for coordinating the necessary resources and communications to the appropriate location in order to facilitate the rescue.